Once you have all your text shortcuts set up, you’ll notice that any time you type a shortcut into various apps such as Notes, OS X will automatically expand into the full word or phrase. If you ever need to delete a shortcut, simply select it and click on the “Minus” button located in the bottom left of the window. MacOS Mojave running Word 365 for Mac, English version, using French keyboard. For some reason shift-F takes me to the Find box (as does Ctrl-F). I cannot find how to customize keyboard shortcuts they way I have done with older versions of Word. Can anyone help. I would also like Crtl-F to take me to the Advanced Find box.How can I dot. These shortcuts should work in all versions of Mac OS X and with all Cocoa based apps, including Safari, Chrome, TextEdit, Pages and the iWork suite, and most other Mac apps and text editors. Update: These keyboard shortcuts will also work with iOS devices that have a keyboard attached via Bluetooth or through a dock.
Macbook Shortcut Symbols
1. Frequently Used Shortcuts | |
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⌘+Z or Ctrl+Z | Undo the last action |
⌘+X or Ctrl+X | Cut selected text or graphics |
⌘+C or Ctrl+C | Copy selected text or graphics to the Clipboard |
⌘+V or Ctrl+V | Paste the Clipboard contents |
Option+⌘+G | Choose the Go To command (Edit menu) |
Option+⌘+L | Open the Spelling and Grammar dialog box |
F8 | Extend a selection |
⌘+` (Grave accent) | Go to the next window |
⌘+Shift+S | Choose the Save As command (File menu). |
Shift+F2 | Copy selected text |
Shift+F3 | Change letters to uppercase, lowercase, or mixed case |
Ctrl+F for Find; Ctrl+H for Find and Replace | Find or Find and Replace |
⌘+P or Ctrl+P | Print a document |
Shift+F5 | Move to the previous insertion point |
⌘+Shift+` (Grave accent) | Go to the previous window |
Shift+F7 | Open the Thesaurus pane |
Shift+F8 | Shrink a selection |
Shift+F9 | Switch between a field code and its result |
⌘+F3 | Cut the selection to the Spike |
⌘+F4 | Close the window |
Option+⌘+R | Expand or minimize the ribbon |
⌘+Shift+F5 | Edit a bookmark |
Option+F7 | Find the next misspelling or grammatical error. The Check spelling as you type check box must be selected (Word menu, Preferences command, Spelling and Grammar). |
⌘+Shift+L | Look up selected text on the Internet |
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2. Move the Cursor | |
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Move the cursor | Some Windows keyboard shortcuts conflict with the corresponding default Mac OS keyboard shortcuts. To use these shortcuts, you may have to change your Mac keyboard settings to change the Show Desktop shortcut for the key. |
Arrow Left | Move one character to the left |
Arrow Right | Move one character to the right |
Option+Arrow Left | Move one word to the left |
Option+Arrow Right | Move one word to the right |
⌘+Arrow Up | Move one paragraph up |
⌘+Arrow Down | Move one paragraph down |
Shift+Tab | Move one cell to the left (in a table) |
Tab | Move one cell to the right (in a table) |
Arrow Up | Move up one line |
Arrow Down | Move down one line |
⌘+Arrow Right or End | Move to the end of a line |
⌘+Arrow Left or Home | Move to the beginning of a line |
Page Up | Move up one screen (scrolling) |
Page Down | Move down one screen (scrolling) |
⌘+Page Down | Move to the top of the next page |
⌘+Page Up | Move to the top of the previous page |
⌘+End; On a MacBook keyboard: ⌘+FN+Arrow Right | To the end of a document |
⌘+Home; On a MacBook keyboard: ⌘+FN+Arrow Left | To the beginning of a document |
Shift+F5 | To the previous insertion point |
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3. Select text and graphics | |
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Select the first item that you want, hold down ⌘ , and then select any additional items. | Select multiple items not next to each other |
Shift+Arrow Right | Select one character to the right |
Shift+Arrow Left | Select one character to the left |
Shift+Option+Arrow Right | Select one word to the right |
Shift+Option+Arrow Left | Select one word to the left |
⌘+Shift+Arrow Right or Shift+End | Select to the end of a line |
⌘+Shift+Arrow Left or Shift+Home | Select to the beginning of a line |
Shift+Arrow Down | Select one line down |
Shift+Arrow Up | Select one line up |
⌘+Shift+Arrow Down | Select to the end of a paragraph |
⌘+Shift+Arrow Up | Select to the beginning of a paragraph |
Shift+Page Down | Select one screen down |
Shift+Page Up | Select one screen up |
⌘+Shift+Home | Select to the beginning of a document |
⌘+Shift+End | Select to the end of a document |
Option+⌘+Shift+Page Down | Select to the end of a window |
⌘+A | Select to select the entire document |
⌘+Shift+F8 , and then use the arrow keys; press Esc to cancel selection mode. | Select to a vertical block of text |
F8 , and then use the arrow keys; press Esc to cancel selection mode. | Select to a specific location in a document |
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4. Select text and graphics in a table | |
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Tab | Select the next cell's contents |
Shift+Tab | Select the preceding cell's contents |
Hold down Shift and press an arrow key repeatedly. | Extend a selection to adjacent cells |
Click in the column's top or bottom cell. Hold down Shift and press the Arrow Up or Arrow Down key repeatedly. | Select a column |
⌘+Shift+F8 , and then use the arrow keys; press Esc to cancel selection mode. | Extend a selection (or block) |
Shift+F8 | Reduce the selection size |
Select the first item that you want, hold down ⌘ , and then select any additional items. | Select multiple cells, columns, or rows that are not next to each other |
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5. Extend a selection | |
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F8 | Turn on extend mode |
F8, Arrow Left | Select the nearest character to the left |
F8, Arrow Right | Select the nearest character to the right |
Press F8 repeatedly to expand the selection to the entire word, sentence, paragraph, section, and document. | Expand a selection |
Shift+F8 | Reduce the size of a selection |
Esc | Turn off extend mode |
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6. Edit text and graphics | |
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⌘+C or F3 | Copy text or graphics |
⌘+Shift+C | Copy a style |
⌘+Shift+V | Paste a style |
Ctrl+Option+C | Copy text or graphics to the Scrapbook |
⌘+X or F2 | Cut selected text to the clipboard |
⌘+X or F2 (then move the cursor and press ⌘+V or F4 ) | Move text or graphics |
Option+F3 | Create AutoText |
⌘+Option+Shift+V | Insert AutoText |
⌘+V or F4 | Paste the Clipboard contents |
⌘+Ctrl+V | Paste special |
⌘+Option+Shift+V | Paste and match the formatting of the surrounding text |
⌘+Shift+F3 | Paste the Spike contents |
Delete | Delete one character to the left |
⌘+Delete | Delete one word to the left |
⌘ or Clear | Delete one character to the right |
⌘+⌘ | Delete one word to the right |
⌘+X or F2 | Cut selected text to the Clipboard |
⌘+Z | Undo the last action |
⌘+Y | Redo the last action |
⌘+F3 | Cut to the Spike |
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7. Align and format paragraphs | |
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⌘+E | Center a paragraph |
⌘+J | Justify a paragraph |
⌘+L | Left-align a paragraph |
⌘+R | Right-align a paragraph |
Ctrl+Shift+M | Indent a paragraph from the left |
⌘+Shift+M | Remove a paragraph indent from the left |
⌘+T | Create a hanging indent |
⌘+Shift+T | Remove a hanging indent |
⌘+Option+K | Start AutoFormat |
⌘+Shift+N | Apply the Normal style |
⌘+Option+1 | Apply the Heading 1 style |
⌘+Option+2 | Apply the Heading 2 style |
⌘+Option+3 | Apply the Heading 3 style |
⌘+Shift+L | Apply the List style when the cursor is at the beginning of a line |
Option+Spacebar | Insert a nonbreaking space |
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8. Set line spacing | |
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⌘+1 | Set lines as single-spaced |
⌘+2 | Set lines as double-spaced |
⌘+5 | Set lines as 1.5-line spacing |
⌘+0 (zero) | Add or remove one line of space directly preceding a paragraph |
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9. Format characters | |
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⌘+Shift+F | Change the font |
⌘+Shift+> | Increase the font size |
⌘+Shift+< | Decrease the font size |
⌘+ | Increase the font size by 1 point |
⌘+ | Decrease the font size by 1 point |
⌘+D | Change the formatting of characters (Font command, Format menu) |
Shift+F3 | Change the case of letters |
⌘+Shift+A | Format in all capital letters |
⌘+B | Apply bold formatting |
⌘+U | Apply an underline |
⌘+Shift+W | Underline words but not spaces |
⌘+Shift+D | Double-underline text |
⌘+I | Apply italic formatting |
⌘+Shift+K | Format in all small capital letters |
⌘+= (Equal sign) | Apply subscript formatting (automatic spacing) |
⌘+Shift++ (Plus sign) | Apply superscript formatting (automatic spacing) |
⌘+Shift+X | Apply strike-through formatting |
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10. Insert special characters | |
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⌘+F9 | Insert an empty field |
Shift+Return | Insert a line break |
⌘+Enter | Insert a page break |
⌘+Shift+Return | Insert a column break |
⌘+Shift+- (Hyphen) | Insert a nonbreaking hyphen |
Option+G | Insert the copyright symbol |
Option+R | Insert the registered trademark symbol |
Option+2 | Insert the trademark symbol |
Option+; (Semicolon) | Insert an ellipsis |
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![Macbook Word Shortcuts Macbook Word Shortcuts](https://i.pinimg.com/originals/02/64/e9/0264e9d02497e886e4baf904401193e1.jpg)
11. Work with fields | |
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Ctrl+Shift+D | Insert a DATE field |
⌘+Option+Shift+L | Insert a LISTNUM field |
Ctrl+Shift+P | Insert a PAGE field |
Ctrl+Shift+T | Insert a TIME field |
⌘+F9 | Insert an empty field |
F9 | Update selected fields |
⌘+Shift+F9 | Unlink a field |
Shift+F9 | Switch between a field code and its result |
Option+F9 | Switch between all field codes and their results |
Option+Shift+F9 | Run GOTOBUTTON or MACROBUTTON from the field that displays the field results |
F11 | Go to the next field |
Shift+F11 | Go to the previous field |
⌘+F11 | Lock a field |
⌘+Shift+F11 | Unlock a field |
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12. Outline a document | |
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Ctrl+Shift+Arrow Left | Promote a paragraph |
Ctrl+Shift+Arrow Right | Demote a paragraph |
⌘+Shift+N | Demote to body text |
Ctrl+Shift+Arrow Up | Move selected paragraphs up |
Ctrl+Shift+Arrow Down | Move selected paragraphs down |
Ctrl+Shift++ (Plus sign) | Expand text under a heading |
Ctrl+Shift+- (Minus sign) | Collapse text under a heading |
Ctrl+Shift+A | Expand all body text and headings or collapse all body text |
Ctrl+Shift+L | Show the first line of body text or all body text |
Ctrl+Shift + | Show all headings with the specified heading level |
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13. Review a document | |
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⌘+Option+A | Insert a comment |
⌘+Shift+E | Turn track changes on or off |
Home | Go to the beginning of a comment |
End (The End key is not available on all keyboards) | Go to the end of a comment |
⌘+Home | Go to the beginning of the list of comments when in the Reviewing Pane |
⌘+End | Go to the end of the list of comments when in the Reviewing Pane |
14. Print a document | |
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⌘+P | Print a document |
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15. Move around in a table | |
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Tab (If the cursor is in the last cell of a table, pressing Tab adds a new row) | Move to the next cell |
Shift+Tab | Move to the preceding cell |
Arrow Up or Arrow Down | Move to the preceding or next row |
Ctrl+Home | Move to the first cell in the row |
Ctrl+End | Move to the last cell in the row |
Ctrl+Page Up | Move to the first cell in the column |
Ctrl+Page Down | Move to the last cell in the column |
Return | Start a new paragraph |
Tab at the end of the last row. | Add a new row at the bottom of the table |
Return at the beginning of the first cell | Add text before a table at the beginning of a document |
⌘+Ctrl+I | Insert a row |
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16. Resize table columns by using the ruler | |
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Shift | Move a single column line; Retain table width. |
⌘+Shift | Equally resize all columns to the right; Retain table width. |
⌘ | Proportionally resize all columns to the right; Retain table width. |
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17. Resize table columns directly in a table. | |
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To display a column's measurements in the ruler when you resize the column, press Option with these shortcut keys. To finely adjust a column width, turn off snap-to functionality by pressing Option with the shortcut keys. | |
No key | Move a single column line; Retain table width. |
Shift | Retain column sizes to the right; Change table width. |
⌘+Shift | Equally resize all columns to the right; Retain table width. |
⌘ | Proportionally resize all columns to the right; Retain table width. |
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18. Insert paragraphs and tab characters in a table | |
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Return | Insert a new paragraph in a cell |
Option+Tab | Insert a Tab character in a cell |
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19. Use footnotes and endnotes | |
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⌘+Option+F | Insert a footnote |
⌘+Option+E | Insert an endnote |
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20. Right-to-left language features | |
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Ctrl+⌘+Arrow Left | Paragraph direction to right to left |
Ctrl+⌘+Arrow Right | Paragraph direction to left to right |
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21. Function key shortcuts | |
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Word 2016 for Mac uses the function keys for common commands, including Copy and Paste. For quick access to these shortcuts, you can change your Apple system preferences so you don't have to press the Fn key every time you use a function key shortcut. | |
F1 | Undo the last action |
F2 | Cut selected text or graphics |
F3 | Copy selected text or graphics to the clipboard |
F4 | Paste the Clipboard contents |
F5 | Choose the Go To command (Edit menu) |
F7 | Open the Spelling and Grammar dialog box |
F8 | Extend a selection |
F9 | Update selected fields. |
⌘+F6 | Go to the next window |
Shift+F2 | Copy selected text |
Shift+F3 | Change letters to uppercase, lowercase, or mixed case |
Shift+F4 or ⌘+Shift+F4 | Repeat a Find or Go To action |
Shift+F5 | Move to the previous insertion point |
Shift+F7 | Open the Thesaurus pane |
Shift+F8 | Shrink a selection |
Shift+F9 | Switch between a field code and its result. |
Shift+F11 | Go to the previous field |
⌘+F3 | Cut the selection to the Spike |
⌘+F4 | Close the window |
⌘+F6 | Go to the next window |
⌘+F9 | Insert an empty field |
⌘+F11 | Lock a field |
⌘+Shift+F3 | Insert the contents of the Spike |
⌘+Shift+F5 | Edit a bookmark |
⌘+Shift+F7 | Update linked information in a Word source document |
⌘+Shift+F8+ Arrow Key | Extend a selection as a block selection |
⌘+Shift+F9 | Unlink a field |
⌘+Shift+F11 | Unlock a field |
Option+F3 | Create an AutoText entry |
Option+F7 | Find the next misspelling or grammatical error |
Option+F8 | Run a macro |
Option+F9 | Switch between all field codes and their results |
⌘+Shift+L | Look up selected text on the Internet |
Option+Shift+F9 | Run GOTOBUTTON or MACROBUTTON from the field that displays the field results |
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Mac Word Shortcut Keys
SOPA Images/LightRocket/Getty Images
You might think you're content and satisfied with using your Macbook keyboard and mouse in the same old boring way everyone else does, but have you thought about upping your game with shortcuts? By using a combination of keys, you can work faster and reduce the amount of time you spend clicking through menus or re-typing paragraphs. It's a really satisfying way to work once you get the hang of things.
If you're interested in trying out shortcuts on your Macbook, give these a shot.
The Macbook Command key
First, allow me to introduce you to the command key (⌘ or CMD). It doesn't do much on its own, but it's a requirement to give the Macbook any commands via shortcuts, hence the name. The CMD key should be located on the lower-left side of the keyboard, near the spacebar, where you can easily reach for it with a pinky or ring finger.
For PC users who've switched over, the CMD key is actually closer in function to the CTRL key than the Window's Home key (as one might first assume). The CTRL key, on the other hand, isn't used as much. It's a small change that'll probably trip you up a few times if you're already used to PC shortcuts.
Search for things in a snap
Instead of reaching for the mouse to click on the Spotlight Search icon in the upper-right hand corner, just hit ⌘ + Space bar instead. This will instantly bring up the search so you can find the apps, documents, and other files you're hunting for.
If you need to find something in a document, ⌘ + F will let you search for any word you're looking for instead of burning seconds trying to skim for it.
Take screenshots for your images
Taking a screenshot is basically like taking a picture of the screen you're looking at. It's really useful if you're looking to make graphics or need to send someone a pic of exactly what you're looking at. Macbooks have a few commands that help you take quick screenshots.
Shift + ⌘ + 3 will take a screenshot of the entire screen.
Shift + ⌘ + 4 takes a screenshot of a selected part of the screen. Click and drag with your mouse to outline the area you want to snap.
Shift + ⌘ + 4 and then Space Os x lion software. turns your cursor into a camera that can take a pic of the specific window you choose. Click on the window to take a screenshot.
Cut down on reading or typing documents
Typing can sometimes feel like busywork, but it doesn't have to be repetitive or tedious. Keyboard shortcuts can greatly cut down on the time it takes to retype, select, and move sections, or erase mistakes.
⌘ + A will highlight and select all the text in the document. Other programs might use the same shortcut to select all the items on your screen.
⌘ + C is the command to copy text to your computer's clipboard. This makes it easier to move text around or copy it from one document to another without retyping an entire passage.
To paste what you've copied, hit ⌘ + V wherever you want the text to go. These commands aren't limited to documents; you can also copy/paste different file types, like music, and images.
⌘ + Z will undo your last action. Arguably one of the most important shortcuts to know and a lifesaver for those panicky moments when you accidentally delete an entire page of work.
⌘ + S most word processors have an auto-save function nowadays, but manually saving your document is still a pretty good habit to have when auto-save isn't working frequently enough.
Tap ⌘ + P to bring up the print menu when you're ready to print out your document.
When you're finished with one project and ready to work on another, hit ⌘ + O to browse and open up the next document.
Shortcuts to hide stuff from the boss
Whether you're working remotely or not, it's still a good idea to know how to quickly hide your windows and apps within the click of a couple buttons. It's definitely faster than scrambling for the mouse before someone can see your screen and, at times, preferable to minimizing windows since it won't clutter up the dock with icons.
These options are useful for when you need to step away from the computer for a moment, but don't want to close your programs. If you'll be gone for a longer amount of time, well, it's probably better to save and close the programs instead of minimizing.
⌘ + H will instantly hide your current window from sight. If there's multiple windows behind it, those will stay up.
Option + ⌘ + H switches it up by instantly hiding all the other windows, if there are others, while keeping the current one visible.
To bring up your apps again, hit ⌘ + Tab to flip through your recently opened programs and pick the one you want to unhide.
Apple os x version history. If you're not comfortable with hiding apps, you can do the old-fashioned minimizing windows by tapping ⌘ + M.
Option + ⌘ + M will minimize all your windows. You can access them again in the Macbook dock.
For the nuclear option, use ⌘ + W to close your current window.
Option + ⌘ + W will close all the windows for when you need to use the ultra-nuclear choice on all your apps.
Troubleshooting tips
Things often go wrong with computers, so there's always a need to look up a help guide or force quit an app that's frozen.
⌘ + ? brings up the help menu that can guide you through your problems.
⌘ + Option + Esc will force quit a program that's acting up or freezing.
Shift + ⌘ + Q logs you out of your macOS user account.
If your entire computer is just not working, ⌘ + Control + Eject will automatically quit all your apps and restart your computer. Any unsaved documents will ask if you'd like to save them before restarting.
CTRL + ⌘ + Power button will force the Mac to restart without a save prompt, but it won't work if you have a Touch ID sensor.
Logging out securely
Done fiddling with the computer? There are shortcuts to put it to sleep so you can come back to it later. Apple advises holding these buttons down for a little longer than usual to basically let the computer know you really mean to put it to sleep and that it's not an accidental click.
Option + ⌘ + Power button or Option + ⌘ + Eject will automatically put your Mac to sleep. Note that if your Mac has a Touch ID sensor, the power button combination won't work.
CTRL + Shift + Power button or CTRL + Shift + Eject just puts your display to sleep without actually putting the computer to sleep. Again, the Touch ID sensor won't work with the power button combo.
Not looking to log out? Keep your computer secure by using CTRL + ⌘ + Q to immediately lock your screen if you're stepping away from important work.